Your Privacy - Your Plan for Health

Your Privacy

Your Plan for Health is a voluntary wellness program available to all benefit-eligible employees and all spouses and same-sex domestic partners enrolled in an Ohio State medical plan. The program is administered according to federal rules permitting employer-sponsored wellness programs that seek to improve employee health or prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information Nondiscrimination Act of 2008, and the Health Insurance Portability and Accountability Act, as applicable, among others. If you choose to participate in the wellness program you will be asked to complete a voluntary Personal Health & Well-Being Assessment or “PHA” that asks a series of questions about your health-related activities and behaviors and whether you have or had certain medical conditions (e.g., cancer, diabetes, or heart disease). You will also be asked to provide annual biometric health values, which will include a blood test that will test your total cholesterol, HDL and blood sugar (HgA1c). Neither you nor your spouse or same-sex domestic partner are required to complete the PHA, provide biometric health values or participate in medical examinations.

However:
Employees who are enrolled in an Ohio State medical plan and choose to participate in the wellness program will receive an incentive of up to $240 in annual medical plan premium credits for completing the PHA and a biometric screening. Although you are not required to complete the PHA or provide your biometric health values, only employees who do so will receive the the annual medical plan premium credits and have the opportunity to earn the additional incentives described below.
The following additional incentives may be available for employees who are enrolled in an Ohio State medical plan, have completed the PHA and have provided their biometric health values: up to $250 in additional HRA credits and up to $100 in Virgin PulseCash for employees who participate in certain health-related activities, such as healthy habit tracking and physical activity challenges, or achieve certain health outcomes.

Benefits-eligible employees who are not enrolled in an Ohio State medical plan may choose to participate in the wellness program by completing the PHA and providing biometric health values. Although you are not required to complete the PHA or provide your biometric health values, only employees who do so will be eligible to earn incentives of up to $100 in Virgin PulseCash for participating in certain health-related activities, such as healthy habit tracking and physical activity challenges, or achieve certain health outcomes.

If you are unable to participate in any of the health-related activities or achieve any of the health outcomes required to earn an incentive, you may be entitled to a reasonable accommodation or an alternative standard. Contact The OSU Health Plan Engagement Specialist at yp4h.clinicalservices@osumc.edu or 614-292-5989 to learn more.
The information from your PHA and the results from your biometric health values will be used to provide you with information to help you understand your current health and potential risks, and may also be used to offer you services through the wellness program, such as health coaching or care coordination for those with chronic disease. You also are encouraged to share your results or concerns with your own health care provider.

We are required by law to maintain the privacy and security of your personally identifiable health information. Although the wellness program and The Ohio State University may use aggregate information it collects to design a program based on identified health risks in the workplace, the personally identifiable health information you provide while participating in Your Plan for Health will never be disclosed either publicly or to the employer, except as necessary to respond to a request from you for a reasonable accommodation needed to participate in the wellness program, or as expressly permitted by law. Medical information that personally identifies you that is provided in connection with the wellness program will not be provided to your supervisors or managers and may never be used to make decisions regarding your employment.

Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specific activities related to the wellness program, and you will not be asked or required to waive the confidentiality of your health information as a condition of participating in the wellness program or receiving an incentive. Anyone who receives your information for purposes of providing you services as part of the wellness program will abide by the same confidentiality requirements. The only individual(s) who may receive your personally identifiable health information are your primary care provider and applicable individuals at the OSU Health Plan, including a nurse or health coach, in order to provide you with services under the wellness program.

In addition, all medical information obtained through the wellness program will be maintained separate from your personnel records, information stored electronically will be secured, and no information you provide as part of the wellness program will be used in making any employment decision.  Appropriate precautions will be taken to avoid any data breach, and in the event a data breach occurs involving information you provide in connection with the wellness program, we will notify you in accordance with applicable law.

You may not be discriminated against in employment because of the medical information you provide as part of participating in the wellness program, nor may you be subjected to retaliation if you choose not to participate.

If you have questions or concerns regarding this notice, or about protections against discrimination and retaliation, please contact The Ohio State University Office of Human Resources, Customer Service at 614-292-1050 or hr@osu.edu